Managed print services

• Understanding your volume and eliminating unnecessary print
• Eliminating wasted prints (those that are uncollected)
• Setting best practise policies such as auto duplex (double-sided print) and mono only
• Giving users visibility of the costs of print so they make better decisions around their printing needs
• Energy-efficient models with auto power-off
• Optimising the number of printers and their settings

• Protect documents from unauthorised access through user authentication
• Encrypting documents to protect sensitive data
• Restricted access to printers and documents
• Automation of firmware updates
• Cloud and on-premises solutions to suit

• Streamlining document workflow
• Automating printing processes and document workflow
• Access documents from anywhere
• Improved document collaboration and sharing
• Customised workflows such as scanning and filing

• Automatic reports can be scheduled to give detail on who, what and where was printed, the cost and environmental impact
• Document usage and performance metrics, allowing businesses to quickly identify and address any problems
• Informing business decision making
• Uptime, toner levels and service requirements can be seen in real time

Manage and optimise your print environment to suit the needs of your business be it an in-house, mobile, or an at home device including BYOD

• Through the reduction in costs, energy and resources (including toner and paper) you will improve your business’ sustainability
• Espria can help you to recycle old toners
• By transitioning to cloud storage, reduce your paper consumption
• Remote support where on-site not required

Together, we will look at how you print, scan, and copy, auditing all aspects of printing, where it is printed, on what device and by whom. We will develop an understanding of each department needs, considering how your current workflows impact your business, and make recommendations that will help your business benefit from fewer consumables and reduced maintenance costs.

If your teams are using costly and inefficient local printers, by implementing a managed printing service you will be able to reduce, if not eliminate, the need for these. These printers only service individuals and not the whole team and are rarely networked, so by considering managed print services for the whole team, you’ll reduce the need for costly cartridges and more printers than you need.

Not only can you eliminate local printers, you may also have too many multifunctional devices. You may not print enough for the amount of multifunctional devices you have, so by consolidating your printers, you will have fewer to maintain.

By implementing a managed print service, you can remove under performing devices which drain your resources and require more servicing. You will also benefit from automated servicing and the supply of consumables, removing the responsibility of monitoring from your teams.

Managed print customers benefit from constantly monitored devices which means automated toner ordering and eliminated downtime.

Our analysis of your print environment will enable you to create policies to support your business operations such as black and white for non-essential printing, enabling double-sided printing and departmental cost allocation based on print consumption.